Policies & Disclaimers

Scitech General Data Privacy Notice

This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Scitech.

Scitech Engineering Ltd based at Scitech House, Mill Lane, Godalming, Surrey, GU7 1EY, UK. Telephone: 01483 270555 is the Data Controller.

We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time.

The information we may collect

The information about you that we may collect, hold and process is set out below:

Job Applications

Information collected and processed as part of our recruitment processes:

  • your name
  • your address
  • your email address
  • your telephone number
  • your CV/work history
  • relevant employment -related information (e.g. career and development aspirations)
  • results of occupational tests and/or psychometric assessments
  • any other information voluntarily provided by you

This information will have been provided, or will be provided, by you or via a third party who we work with, such as a Job Board company, HR consultancy, HR/recruitment software company or recruitment agency. If you attend an interview, any meeting notes will be held with your personal data.

How we use the information

The above information is used to contact you and assess your suitability for work at Scitech.

The information may be used as follows:

To match your skill sets with our job vacancies

To put forward your details to our clients should there be a requirement to do so

To place you with a client should there be a requirement to do so

How we hold the information

All the personal data we have is stored securely on a database in the UK.

Disclosure of your information

Your CV and related information will be shared internally at Scitech and/or with our clients. Such clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.

Other trusted third parties that we may share your data which include: other companies for the purpose of undertaking pre-engagement checks for the role, companies we use to conduct occupational or personality assessments as part of the recruitment process.

What is the legal basis for processing the information?

The legal basis for processing your personal data is to pursue the legitimate interests of the Company and to comply with any legal requirements.

If you join Scitech as a member of our Personnel, we will further explain what additional data we may need to hold, where we hold it, why we hold it and how we may process it and the legal basis for us doing so.

Your rights

In addition to this right of access you will also have the following rights:

  • right to access your data – You currently have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for information please email [email protected]
  • right to be informed about the processing of personal data via this Privacy Notice
  • right to rectification if your personal data is inaccurate or incomplete please email [email protected] Requests to amend information will normally be processed within one month
  • right to be forgotten by having personal data deleted or removed on request where there is no compelling reason for Scitech to continue to process it or where your consent is withdrawn. Requests to be forgotten should normally be processed within one month. Please email [email protected]
  • right to restrict processing of personal data, for example, if you consider that processing is unlawful or that the data is inaccurate
  • right to data portability of the personal data so that you can reuse it for you own purposes should you wish
  • right to object to the processing of your personal data for direct marketing, scientific or historical research, or statistical processes.

Retention of your data

The data will be retained for 12 months from the date you submit your personal data to us. Only with your consent will we hold your data for longer than 12 months. Any personal data collected as part of any interview or occupational testing process will be kept for 6 months following the closure of the vacancy.

Withdrawal of consent

If you have provided us with your consent to process your data, for the purpose of securing a future role within Scitech, you have the right to withdraw this at any time. In order to do so you should contact us by emailing [email protected]


Clients/Suppliers/Sub-contractors/Agency workers upon engagement

Information which may be collected and processed for maintaining a business relationship with you. This includes maintaining contact with you during the course of a project or potential project; to inform you of relevant news, events, activities and services; to provide services to you; or to purchase goods, materials and services from you:

  • your name
  • your company address
  • your email address
  • your telephone number(s)
  • your job title
  • your CV/work history
  • medical information
  • evidence of competence/training
  • Health & Safety certifications
  • any other information voluntarily provided by you

This information will have been provided, or will be provided, by you or a third party who we work with, such as your nominated tender manager or an agency supplying temporary resources.

How we use the information

The above information is used to contact you, and in the case of sub-contractors, suppliers and agency workers it may be used to assess suitability for provision of goods, materials and services.

The information may be used as follows:

For proposal and project communications and for marketing purposes.

For the purposes of purchasing goods, materials and services for the legitimate running of the business.

Sharing with approved third parties as part of the proposal or project process, should there be a requirement to do so.

To comply with our obligations under CDM regulations.

How we hold the information

All the personal data we have is stored securely on our database in the UK. Information related to site Health & Safety may be held on site in a secure location.

Disclosure of your information

Your personal data will be treated as company confidential and will be shared with staff to offer and provide our services to you and with staff directly involved in the proposal or delivery of a project for you.

Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.

Trusted third parties that we may share your data with include: contractors / sub-contractors involved in the proposal or delivery of a project for you.

What is the legal basis for processing the information?

The legal basis for retaining this data is to enable us to comply with the specific terms of your contract, to comply with any legal requirements, pursue the legitimate interests of the Company and protect our legal position in the event of legal proceedings. If you do not provide this data, we may be unable in some circumstances to comply with our obligations and we will tell you about the implications of that.

Your rights

  • right to access your data – You currently have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for information please email [email protected].
  • right to be informed about the processing of personal data via this Privacy Notice
  • right to rectification if your personal data is inaccurate or incomplete please email [email protected]. Requests to amend information will normally be processed within one month
  • right to be forgotten by having personal data deleted or removed on request where there is no compelling reason for Scitech to continue to hold and process it. Requests to be forgotten should normally be processed within one month. Please email [email protected]
  • right to restrict processing of personal data, for example, if you consider that processing is unlawful or that the data is inaccurate
  • right to data portability of the personal data so that you can reuse it for you own purposes should you wish
  • right to object to the processing of your personal data for direct marketing, scientific or historical research, or statistical processes.

Retention of your data

Your data will be retained for no longer than is necessary and in accordance with our normal data retention guidelines. The legal requirement for retention of data:

  • For general business and financial data this may be for a period of 6 years
  • For project related data this may be for a period of 12 years beyond the end date of the project contract.

Right to Object

Where information about you is required by law for the provision of our services we will retain that data in accordance with our normal data retention guidelines. Outside of that data, you are under no statutory or contractual requirement or obligation to provide us with your personal data but this may reduce or prevent communication with you. In order to object to the use of your data contact us by emailing [email protected]


Concerns

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance by emailing [email protected] or contacting us at the business address of Scitech. If your concern is not dealt with to your satisfaction you may wish to contact the Information Commissioners Office at https:\\ico.org.uk\concerns\

Contact

Please address any questions, comments and requests regarding our data processing practices to [email protected]

Changes to the Privacy Notice

This Privacy Notice may be changed by us at any time. This Privacy Notice will be updated in due course to comply with any further requirements under the GDPR.

Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used on many websites in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

The below table explains the cookies we use and what they do:

CookiePurposeMore Information
Google AnalyticsThese cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the site. Like many services, Google Analytics uses first-party cookies to track visitor interactions. These cookies are used to store information, such as the time that the current visit occurred, whether the visitor has been to the site before and what site referred the visitor to the web page. Browsers do not share first-party cookies across domains.Click here for an overview of privacy at Google Analytics

Most internet web browsers allow some control or complete blocking of cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

Legal Disclaimer

The information contained in this website is for general information purposes only. The information is provided by Scitech Engineering Ltd and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, and any reliance you place on such information is therefore at your own risk.

Through this website you are able to link to other websites which are not under the control of Scitech Engineering Ltd. We have no control over the nature, content and availability of those sites. The inclusion of any links does not imply a recommendation or endorse the views expressed within them.

Equal Opportunities

Scitech is an equal opportunities employer and is committed to dealing with all employees, workers, clients, contractors, suppliers, the public, job applicants and others without undesirable or unlawful discrimination. Scitech will treat everyone equally, irrespective of, for example, gender, sexual orientation, marital status, age, disability, race, colour, ethnic or national origin, religion, political beliefs, or any other ground that is not relevant to their performance or to achieving a Perfect Outcome.

The objectives of Scitech’s equal opportunities policy are to:

  1. Ensure that no-one involved with the company receives less favourable treatment than others, and that they are given the help needed to achieve their potential to the benefit of the company and themselves.
  2. Ensure that the company has access to the widest markets and secures the best resources for its needs.
  3. Ensure compliance with both the spirit and the letter of the law

Scitech Engineering Limited will not make or accept appointments where there is any indication of unlawful discrimination.